How to process a block book of business transfer, a merger or an acquisition

Block Transfer

• Write a Block Transfer letter that contains the following elements:
  • Letter dated and written on the old agency’s letterhead
  • Indicate the following in the text:
    
    • Full or Partial book transfer (if partial, specify list of groups with group numbers/KPIF members).
    • Effective Date of Change*
      
  • Signed by authorized representative of broker transferring business
    
    • Signatory Identifies signer name and title
      
  • New Agency and Agent Name and KP ID#s identified on letter
    
  • General Agency Name and KP ID# Identified on letter (if applicable)
• Here’s an example
  
• Email your letter with a brief statement about your needs to BrokerSupport-MAS@kp.org
• Block transfers are typically processed within 20 days upon receipt of completed letter

Merger & acquisition

• Write a letter that contains all of the above elements from a Block Transfer and includes the following additional items:
  • Stock Sale or Purchaser Agreement Supporting Documentation 
  • Both old and new brokers must sign acquisition documents
  • If there are existing agents currently assigned to the old agency, please indicate if they should be terminated or moved under the new agency. If you do not know which agents are currently appointed under the old agency, you can email BrokerSupport-MAS@kp.org to inquire.
• Here’s an example
  
• Email your letter with a brief statement about your needs to BrokerSupport-MAS@kp.org
  
• Block transfers are typically processed within 20 days upon receipt of completed letter

*Please note our effective date policy for purposes of commission and override payments: The effective date for Broker, GA and TPA of Record requests will be the first day of the month following 30 days of the receipt of a completed change request by the Broker Shared Services Center.